Meeting documents
- Meeting of Annual Council, Council, Monday, 20th May, 2019 6.30 pm (Item 7.)
The Executive Leader is required to submit to the Annual Meeting of the Council:
• details of the Executive (“Cabinet”) positions and post holders
• details of any Cabinet committees
• responsibilities and schemes of delegation for executive arrangements'
• details of any joint arrangements
• appointments to outside bodies within the Cabinet's functional areas for the forthcoming year
The matters set out in (i) to (viii) below are therefore approved and submitted to the Council in order to comply with the Council's approved Leader and Cabinet Executive political management model and the Council's approved Constitution.
(i) (a) To note that the Executive Leader has appointed Councillor D H G Barnes as Deputy Executive Leader for the purpose of carrying out the Leader's statutory functions (including e.g. appointing and removing Cabinet Members and Deputy Executive Leader, delegating executive functions to Cabinet, to Cabinet Members or to officers, agreeing or objecting to senior appointments and dismissals);
(b) To note that the Leader has appointed Councillor D H G Barnes as Deputy Leader for the purpose of carrying out the remaining (Portfolio) functions of the Leader as set out in the terms of reference and responsibilities of Cabinet Members in the event that the Leader is unable to act through absence, illness, legal disability or conflict of interest, or the circumstances are so urgent that it is appropriate for a Deputy Leader to take a decision in order to protect the interests of the authority or its area.
(c) To note that the Leader of the Council has made the following appointments in respect of Cabinet positions and post holders.
(ii) Cabinet positions and post holders
|
NAME |
ADDRESS |
WARD REPRESENTED |
PORTFOLIO |
|
Councillor |
37 New Road |
Tylers Green & Loudwater |
Executive Leader of the Council |
|
Councillor |
18 Juniper Road, Marlow Bottom, |
Greater Marlow |
Deputy Leader & Cabinet Member for Strategy & Communication |
|
Councillor |
Hampden Cottage, Hampden Road |
Lacey Green, Speen and the Hampdens |
Community |
|
Councillor |
37 New Road Penn, |
Tylers Green and Loudwater |
Digital Development & Customer Services |
|
Councillor S
Broadbent |
Michaelmas Cottage, |
Greater Hughenden |
Economic Development & Regeneration |
|
Councillor |
Hatherley, |
The Wooburns |
Environment |
|
Councillor |
17 Wendover Road, |
Flackwell Heath & Little Marlow |
Finance & Resources |
|
Councillor |
18 Rushburn, Wooburn Green, |
The Wooburns |
Housing |
|
Councillor |
32 Highfield Road, Flackwell Heath, |
Flackwell Heath & Little Marlow |
Planning |
|
Councillor |
10 Hoppers Way, |
Greater Hughenden |
Youth and External Partnerships |
(iii) Cabinet terms of reference and responsibilities of individual portfolio holders
These are to be as set out in Part 2 of the Constitution.
(iv) Cabinet Committee terms of reference
Any proposal to set up a Cabinet Committee will be the subject
of a report to Cabinet.
(v) Schemes of Delegation of Executive Functions for Officers
It be noted that in accordance with her powers under the local Government Act 2000, the Leader has approved that the Chief Executive shall have power to take to herself the exercise of any Executive powers exercisable by each of these roles as permitted by law and if she thinks fit to sub–delegate the exercise of any of those powers to another officer for such a period as she may consider necessary. The Head of Democratic, Legal & Policy shall make the necessary amendments to the constitution.
(vi) Joint Arrangements
There are schemes for joint arrangements with one or more other local authorities. These are as follows:
Representation will be:
Chilterns Crematorium Joint Committee
Councillor D Barnes
Councillor G Peart
Chiltern, South Bucks and Wycombe Joint Waste Collection Committee
Councillor Mrs J Adey
Councillor G Hall
Councillor S Broadbent (Standing Deputy).
(vii) Appointments to Outside Organisations
The organisations to which the Cabinet makes appointments are as set out below. The Council is asked to note the following appointments for the periods set out.
Local Authority Appointments (until 31/3/2020)
1. BCC Public Health Overview and Select Committee (1)
Cllr A Green
2. Health and Wellbeing Board (1) Cllr G Peart
3. Healthy Communities Partnership (1) Cllr G Peart
4. Local Government Association
General Assembly (1) Cllr Ms K Wood
Standing Deputy (1) Cllr D Barnes
5. Red Kite Community Housing Board (2)
Cllr I McEnnis
Cllr P Turner
6. South East Employers (2) Cllr S Broadbent
Cllr G Peart
7. South East England Councils (1) Cllr Ms K Wood
8. Thames Valley Police & Crime Panel (1)
Cllr D Carroll
9. Wycombe Partnership Cllr Ms K Wood
Standing Deputy Cllr D Barnes
10. Wycombe Rent Deposit Guarantee Scheme (1)
Cllr P Turner
Other Outside Body Appointments until 31/3/2020
|
Organisation |
Representative(s) |
|
|
Armed Forces Champion (1) |
Cllr I McEnnis |
|
|
Brinkhurst Trust (1) |
Cllr Ms S Brown |
|
|
Bucks Advantage (1) |
Chief Executive |
|
|
Bucks Historic Building Trust (1) |
Cllr H McCarthy |
|
|
Bucks Historic Environment Forum (1) |
Cllr H McCarthy |
|
|
Bucks Thames Valley Local Enterprise Partnership (2) |
Cllr D Barnes Cllr S Broadbent |
|
|
Chilterns Conservation Board (1) |
Cllr H McCarthy |
|
|
The Chiltern Society (1) |
Cllr H McCarthy |
|
|
Flexible Home Improvement Loans Ltd (1) |
Head of Housing and Environment |
|
|
High Heavens Waste Disposal Complex Liaison Committee (3) |
Cllr Mrs J Adey Cllr G Hall (S.D) Cllr M Harris (S.D) |
|
|
High Wycombe Business Improvement District (1) |
Cllr A Green |
|
|
High Wycombe District Scout Executive (1) |
Cllr Mrs W Mallen |
|
|
iESE Transformation Ltd (1) |
Cllr Ms K Wood |
|
|
John Lane Charity (2) |
Cllr Mrs J Adey Cllr Z Ahmed |
|
|
Marlow & District Chamber of Trade & Commerce (2) |
Cllr A Collingwood Cllr Ms S Brown (S.D) |
|
|
Marlow Community Forum (1) |
Cllr R Wilson |
|
|
Marlow Museum (1) |
Cllr R Wilson |
|
|
Marlow Regatta Ltd (2) |
Cllr A Collingwood Cllr R Wilson |
|
|
Marlow Society (1) |
Cllr A Collingwood |
|
|
Natural Environment Partnership Board (1) |
Cllr H McCarthy |
|
|
Padstones Board of Trustees (1) |
Cllr D Carroll |
|
|
Shopmobility Management Committee (1) |
Cllr G Hall |
|
|
South East Reserves Forces & Cadets Association (1) |
Cllr I McEnnis |
|
|
Wrights Meadow Board of Trustees (1) |
Cllr M Clarke |
|
|
Wycombe Air Park Joint Consultative Committee (5) Booker & Cressex Chiltern Rise Greater Marlow Hambleden Valley Sands |
Cllr M Davy Cllr I McEnnis Cllr M Harris Cllr C Whitehead Cllr Z Ahmed |
|
|
Wycombe Almshouse Trust (4) |
Cllr R Gaffney Cllr A Hill Cllr B Pearce Cllr P Turner |
|
|
Wycombe Area Youth Council (1) |
Cllr D Carroll |
|
|
Wycombe Heritage and Arts Trust (1) |
Cllr A R Green |
|
|
Wycombe Housing Forum (1) and (1) sub |
Cllr Mrs J Langley Cllr Z Ahmed (S.D) |
|
|
Wycombe Women's Aid (women only as observers) (1) + (1) sub. |
Cllr Ms S Adoh Cllr Mrs W Mallen (S.D) |
|
viii) Deputy Cabinet Members
The following have been appointed to assist the relevant Cabinet Member:
Community
Councillor Ms S Brown
Digital Development & Customer Services
Councillor C Etholen
Economic Development & Regeneration
Councillor M Harris
Environment
Councillor G Hall
Finance and Resources
Councillor S Saddique
Housing
Councillor Z Ahmed
Planning
Councillor A Turner
Strategy & Communication
Councillor Ms S Adoh
Unitary Transition
Councillor A Green
Youth & External Partnerships
Vacant
Minutes:
The Executive Leader rose to present her report congratulating the Chairman on his appointment as the last (but not the least!) Chairman of Wycombe District Council and wished him a hugely successful and enjoyable year.
Ms Wood expressed that this was a rather poignant moment, as Councillors entered the 46th and final year of the existence of Wycombe District Council. Ms Wood indicated that she was honoured and proud to be leading the Council for a fifth year, but also sad that this was the final year of this Council as all knew it. Ms Wood asked for the Meeting’s indulgence as this report would be the last one for this Council and that she would like to try and put on record some of the things that had been done over the past few years to make Wycombe District a welcome home for all its residents, businesses and visitors.
There was so much to celebrate in the Council, with the work done in striving to make a difference to the lives of the residents. As well as maintaining the innovative, efficient and successful Council of Wycombe District for the remainder of its time, there was the added complication of bringing together 5 Councils into 1 by 1st April 2020. The final orders were not yet through Parliament although they were expected soon, so the official shadow authority or executive meetings were still unable to meet. Despite the Council’s misgivings about a single unitary for Buckinghamshire, it having been no secret that the Council thought two unitary councils, such as had now been agreed for Northamptonshire, would have been better for residents, all five councils were working together, both members and officers, to create the new large single Buckinghamshire Council. It was certainly not an easy task with huge amounts of work for all, but mostly for officers. Ms Wood paid tribute to them and wished to record both her personal thanks and those on behalf of the Council, for what they were doing in undertaking this substantial piece of work, all whilst having to keep the "day" job going. The work involved was immense and the timescales short, all being undertaken with their usual good humour and high standards, whilst harbouring concerns about where they will end up in April 2020.
Members from the 5 councils were working together, they didn’t always agree on the approach, but they discussed and challenged each other and tried to come up with the most workable solution, whilst endeavouring to ensure that the best attributes of each Council were taken forward into the new one.
Councillor Ms Wood had already alluded to some of the many good things Wycombe District Council had done to enable Wycombe District to be the best it could be. There was so much to celebrate in its final year. The last few years had been very busy with the regeneration work done in the town, the creation of Desbox, the new Aldi, and the other companies that had been enabled to open in the town. Plans were underway for a new car park in Baker Street along with the rejuvenation of the old Ottakars store. Phase 5 of the masterplan was about to be completed whilst at Handy Cross the not so new, but greatly improved, Leisure Centre was going from strength to strength, as was the park and ride. This coming year the children’s nursery and gym were due to be completed and the hotel plans were coming to fruition. Plans were being worked on to improve the Leisure Centres at Princes Risborough and Marlow, proving that the ‘other’ towns in the District were not to be forgotten. Back in High Wycombe the Council had facilitated both the Extra Care home and the Royal Star and Garter home in Hughenden together with a family restaurant. All of these had not only provided accommodation and a better experience for residents but have also created many new jobs for the town.
The Council had listened to people’s concerns. Trying to combat anti-social behaviour in our town the Council was introducing street wardens who were soon to be in place. The Council was working hard to mitigate homelessness, to ensure landlords treat those in houses of multiple occupation correctly, and providing new improved temporary accommodation for those in need.
The Youth Council for the District’s youngsters and a new mentoring service had been introduced. The Wycombe Lotto had been started and was raising money for local charities and voluntary organisations. The Council was facilitating the building of houses, at Bassetsbury triangle, Ashwells, Gomm Valley and Abbey Barn whilst plans for Princes Risborough were also being worked on. The list was endless; Wycombe District Council was an ambitious Council, delivering all this whilst only raising council tax twice in the previous 8 years.
A strong legacy would be left when the doors on Wycombe District Council were closed next year, but the work for the remaining time was not yet done and in no way would the Council be sitting back and taking it easy for the last 10 months. There was still much to do during this time, and there was a need to continue to build on that legacy whilst the Council was still here. Wycombe District Council was to also ensure that its ambitious future plans for the District were well set out for the new Council, to enable them to continue what had been started to make sure that Wycombe District continued to be a great place to be, with strong communities, growth and prosperity and be efficient and effective for everyone.
The matters set out in agenda items 9 (i) to (viii) below were then submitted to the Council in order to comply with the Council`s approved Leader and Cabinet Executive political management model and the Council`s approved constitution.
(i) (a) It was noted that the Executive Leader had appointed Councillor D H G Barnes as Deputy Executive Leader for the purpose of carrying out the Leader’s statutory functions (including e.g. appointing and removing Cabinet Members and Deputy Executive Leader, delegating executive functions to Cabinet, to Cabinet Members or to officers, agreeing or objecting to senior appointments and dismissals);
(b) It was noted that the Leader had appointed Councillor D H G Barnes as Deputy Leader for the purpose of carrying out the remaining (Portfolio) functions of the Leader as set out in the terms of reference and responsibilities of Cabinet Members in the event that the Leader is unable to act through absence, illness, legal disability or conflict of interest, or the circumstances are so urgent that it is appropriate for a Deputy Leader to take a decision in order to protect the interests of the authority or its area.
(c) It was noted that the Leader of the Council had made the following appointments in respect of Cabinet positions and post holders;
(ii) Cabinet positions and post holders
|
NAME |
ADDRESS |
WARD REPRESENTED |
PORTFOLIO |
|
Councillor |
37 New Road |
Tylers Green & Loudwater |
Executive Leader of the Council |
|
Councillor |
18 Juniper Road, Marlow Bottom, |
Greater Marlow |
Deputy Leader & Cabinet Member for Engagement & Strategy |
|
Councillor |
Hampden Cottage, Hampden Road |
Lacey Green, Speen and the Hampdens |
Community |
|
Councillor |
37 New Road Penn, |
Tylers Green and Loudwater |
Digital Development & Customer Services |
|
Councillor S
Broadbent |
Michaelmas Cottage, |
Greater Hughenden |
Economic Development & Regeneration |
|
Councillor |
Hatherley, |
The Wooburns |
Environment |
|
Councillor |
17 Wendover Road, |
Flackwell Heath & Little Marlow |
Finance & Resources |
|
Councillor |
18 Rushburn, Wooburn Green, |
The Wooburns |
Housing |
|
Councillor |
32 Highfield Road, Flackwell Heath, |
Flackwell Heath & Little Marlow |
Planning |
|
Councillor |
10 Hoppers Way, |
Greater Hughenden |
Youth and External Partnerships |
(iii) Cabinet terms of reference and responsibilities of individual portfolio holders
These were to be as set out in Part 2 of the Constitution.
(iv) Cabinet Committee terms of reference
It was noted that any proposal to set up a Cabinet Committee would be the subject of a report to Cabinet. No Cabinet Committees were planned for the new Municipal Year.
(v) Schemes of Delegation of Executive Functions for Officers
It was noted that in accordance with her powers under the Local Government Act 2000, the Leader had approved that the Chief Executive would have power to take to herself the exercise of any Executive powers exercisable by each of these roles as permitted by law and if she thought fit to sub–delegate the exercise of any of those powers to another officer for such a period as she considered necessary.
(vi) Joint Arrangements
There were schemes for joint arrangements with one or more other local authorities. These were in respect of the Chilterns Crematorium Joint Committee and the Chiltern, South Bucks and Wycombe Joint Waste Collection Committee. Details of the arrangements for all these bodies could be found in Part 2 of the Constitution.
Representation would be:
Chilterns Crematorium Joint Committee
Councillor D Barnes
Councillor G Peart
Chiltern, South Bucks and Wycombe Joint Waste Collection Committee
Councillor Mrs J Adey
Councillor G Hall
Councillor S Broadbent (Standing Deputy).
(vii) Appointments to Outside Organisations
The organisations to which the Cabinet made appointments were as set out below. The Council was asked to note the following appointments for the periods set out.
Local Authority Appointments (until 31/3/2020)
1. BCC Public Health Overview and Select Committee (1)
Cllr A Green
2. Health and Wellbeing Board (1) Cllr G Peart
3. Healthy Communities Partnership (1) Cllr G Peart
4. Local Government Association
General Assembly (1) Cllr Ms K Wood
Standing Deputy (1) Cllr D Barnes
5. Red Kite Community Housing Board (2)
Cllr I McEnnis
Cllr P Turner
6. South East Employers (2) Cllr M Harris
Cllr G Peart
7. South East England Councils (1) Cllr Ms K Wood
8. Thames Valley Police & Crime Panel (1)
Cllr D Carroll
9. Wycombe Partnership Cllr Ms K Wood
Standing Deputy Cllr D Barnes
10. Wycombe Rent Deposit Guarantee Scheme (1)
Cllr P Turner
Other Outside Body Appointments until 31/3/2020
|
Organisation |
Representative(s) |
|
|
Armed Forces Champion (1) |
Cllr I McEnnis |
|
|
Brinkhurst Trust (1) |
Cllr Ms S Brown |
|
|
Bucks Advantage (1) |
Chief Executive |
|
|
Bucks Historic Building Trust (1) |
Cllr H McCarthy |
|
|
Bucks Historic Environment Forum (1) |
Cllr H McCarthy |
|
|
Bucks Thames Valley Local Enterprise Partnership (2) |
Cllr S Broadbent Cllr D Barnes |
|
|
Chilterns Conservation Board (1) |
Cllr H McCarthy |
|
|
The Chiltern Society (1) |
Cllr H McCarthy |
|
|
Flexible Home Improvement Loans Ltd (1) |
Head of Housing and Environment |
|
|
High Heavens Waste Disposal Complex Liaison Committee (3) |
Cllr Mrs J Adey Cllr G Hall (S.D) Cllr M Harris (S.D) |
|
|
High Wycombe Business Improvement District (1) |
Cllr A Green |
|
|
High Wycombe District Scout Executive (1) |
Cllr Mrs W Mallen |
|
|
iESE Transformation Ltd (1) |
Cllr Ms K Wood |
|
|
John Lane Charity (2) |
Cllr Mrs J Adey Cllr Z Ahmed |
|
|
Marlow & District Chamber of Trade & Commerce (2) |
Cllr A Collingwood Cllr Ms S Brown (S.D) |
|
|
Marlow Community Forum (1) |
Cllr R Wilson |
|
|
Marlow Museum (1) |
Cllr R Wilson |
|
|
Marlow Regatta Ltd (2) |
Cllr A Collingwood Cllr R Wilson |
|
|
Marlow Society (1) |
Cllr A Collingwood |
|
|
Natural Environment Partnership Board (1) |
Cllr H McCarthy |
|
|
Padstones Board of Trustees (1) |
Cllr D Carroll |
|
|
Shopmobility Management Committee (1) |
Cllr G Hall |
|
|
South East Reserves Forces & Cadets Association (1) |
Cllr I McEnnis |
|
|
Wrights Meadow Board of Trustees (1) |
Cllr M Clarke |
|
|
Wycombe Air Park Joint Consultative Committee (5) Booker & Cressex Chiltern Rise Greater Marlow Hambleden Valley Sands |
Cllr M Davy Cllr I McEnnis Cllr M Harris Cllr C Whitehead Cllr Z Ahmed |
|
|
Wycombe Almshouse Trust (4) |
Cllr R Gaffney Cllr Mrs J Adey Cllr B Pearce Cllr Ms A Baughan |
|
|
Wycombe Area Youth Council (1) |
Cllr D Carroll |
|
|
Wycombe Heritage and Arts Trust (1) |
Cllr A R Green |
|
|
Wycombe Housing Forum (1) and (1) sub |
Cllr Mrs J Langley Cllr Z Ahmed (S.D) |
|
|
Wycombe Women's Aid (women only as observers) (1) + (1) sub. |
Cllr Ms S Adoh Cllr Mrs W Mallen (S.D) |
|
viii) Deputy Cabinet Members
The following were appointed to assist the relevant Cabinet Member:
Community
Councillor Ms S Brown
Digital Development & Customer Services
Councillor C Etholen
Economic Development & Regeneration
Councillor M Harris
Engagement & Strategy
Councillor Ms S Adoh
Environment
Councillor G Hall
Finance and Resources
Councillor S Saddique
Housing
Councillor Z Ahmed
Planning
Councillor A Turner
Unitary Transition
Councillor A Green
Youth & External Partnerships
Vacant